QMS

Quotation Request Form

On receipt of query from prospective client for fee proposal, QRF is sent to the client to get information related to no. of employees, scope of certification, no. of sites with address, no. of shifts etc.

:: Click here for Quotation request form

Flowchart ( Certification Process)

Quotation

On receipt of filled in QRF, detailed Quotation (Service Specification and Aggrement - SSA) is prepared and sent to client for perusal. Agreement describes various services that QMS agrees to provide to its Clients (including audit processes & certification processes for granting, maintaining and renewing certification), Clients responsibilities, Fees, Terms and Conditions of Agreement. Additional information describing processes of extending, reducing, suspending or withdrawing certification shall be provided upon request.

Acceptance of Quotation

Clients are advised to review agreement thorougly and on acceptance of it are requested to send signed SSA, Application Fee and Uncontrolled copy of system documentation to QMS Certification Services Pvt. Ltd. for commencing formal planning and sheduling date for organization & Documentation review.

Stage 1 Audit

Documants are examined to establish general adequacy for compliance to assessment criteria (Standards). A programme identifying the logistics of the assessment including sites and areas to be visited and approximate timing, is prepared and issued to the clients.

Stage 2 Audit

A Comprehensive assessment of the Client's management System is undertaken and detailed non-compliance notes raised where appropriate. These notes are called CARs within the Scheme. A summary report is also issued which includes a recommendation regarding the approval status at the time.

Approval & Certification

Following Assessment and authorization of approval by QMS an Recomendation Letter shall be issued, having validity of one month and after getting electronic approval from QMS Head office, the formal certificate is being provided, Such certificate shall have a validity period of three years

System Reviews

The Client's Management System is reviewed on a six / nine / twelve monthly basis following approval remains valid, and that they changes to the system are exmined for compliance with the assessment criteria.

Corrective Action Visit

These visits may be required ( Prior to the next scheduled visit ) to verify corrective actions in the event of finding Major CARs during the Assessment or System Reviews. In some cases these may be undertaken by correspondence.